See every scheduled job on a calendar.
View jobs by month, week, or day, and drag a job to reschedule it.
Maintenance coordination
Run your team, jobs, and clients from one place.
Workari collects requests from clients, tenants, and staff in one place, and lets you manage and track each job from request to completion.
A tour of the manager's pages. Home: a new request arrives in Needs Approval and open jobs are sorted by priority. Job page: the manager accepts the request, sets it to Urgent, assigns a technician, and schedules it; the technician starts work, the client adds a comment, the technician replies and adds photos, and completes the job, and the client is emailed. Workload: each person's open jobs, including jobs they help on, and the jobs grouped by location. Calendar: jobs colored by assignee, and one job dragged to a new day and time. Map: each location as a pin with its job count, filtered to urgent jobs. Locations: searching the list and switching to the map.
Workari Orchestration Coming soon
Workari Orchestration will route work to people, AI agents, and robots.
Workari Orchestration is a new product built on top of Workari. It will take in work from requests, sensors, and machines, send each task to the right person, AI agent, or robot, and check that it was done.
More details
Step
Workari today
With Workari Orchestration
Request
Clients, tenants, and staff send requests
Building alerts, sensors, machines, emails, and texts also create jobs
Plan
A manager schedules each job on the calendar
Workari proposes a schedule around who is free, nearby, and qualified
Assign
A manager chooses who does the work
Workari suggests or makes the assignment, to a person, an AI agent, or a robot
Work
Your team does the work
Your team, contractors, AI agents, and robots do the work
Complete
The technician adds photos and completion notes
Workari confirms completion from photos and sensor readings where it can
Who it's for
Who uses Workari
Maintenance providers
You maintain buildings and equipment for other organizations. Workari keeps each client's sites and requests organized, plans your team's week, and keeps the client informed.
Maintenance departments
You maintain your own organization's buildings, equipment, or plant. Workari gives each request from staff and tenants an owner, a date, and a status.
Trade contractors
You do trade work for many customers. Workari tracks each job from the first request to the finished work, and shows where your crews are needed this week.
Operations teams
Your staff fix things as part of running the business. Workari keeps track of what needs fixing and who is handling it.
How it works
How a job moves through Workari
-
01
A request comes in.
An invited client or a team member submits it, or someone uses your request link. It starts as a New Request in the Needs Approval queue.
New Request -
02
A manager reviews it.
They accept or reject it, set its priority, and choose whether clients can see it.
AcceptedRejected -
03
The work is planned.
They schedule it, assign a team member, and add helpers if needed. The job shows up on the calendar and the map, and the team gets an email.
-
04
The team does the work.
The team moves it to In Progress, or to On Hold if they're blocked. Everyone involved can comment and add photos from their phone.
In ProgressOn Hold -
05
The job is completed.
The assignee marks it complete with notes, and the client gets an email. The full history stays on the job, and a manager can reopen it if needed.
Completed
Every job has one of seven statuses.
Everyone who can see the job sees the same status.
New Request
Waiting for a manager to accept or reject it.
Accepted
Approved and ready to schedule and assign.
In Progress
Someone is working on it.
On Hold
Paused or blocked, with an optional reason.
Completed
Done, with completion notes.
ClosedCanceled
Closed without the work being done.
ClosedRejected
Declined at review, with a reason.
Closed
Features
What your team uses every day
Plan the work
See where the work is.
Each location is a pin with its job count, colored by priority.
Balance the workload.
See each person's open jobs, and the jobs nobody has yet.
Take in requests
Review requests before work starts.
Accept or reject each one and set its priority.
Take requests from anyone with a link.
Share your request link for one-time jobs. No sign-in is needed.
Invite your regular clients.
Invited clients sign in to send requests and follow their jobs.
Run your team
Every client and location in one account.
Each job has its address, on-site contact, and local time zone.
Decide what each person can do.
Choose from ten permission settings, included on every plan.
Work from any phone.
Technicians update the status, add photos, and complete jobs on site.
One account
Each person needs only one Workari account.
Clients, technicians, and managers sign in once and switch between every organization they work with.
- A client who hires several maintenance companies follows all of their requests from one login.
- An owner who runs more than one company manages each one from the same account.
- A technician who works for two teams sees both job lists without a second password.
- A manager who covers many clients and locations sees all of them in one place.
- The same person can be a manager in one organization and a client in another.
Why Workari
Why teams choose Workari
Built for teams that serve many clients.
Whether you look after five buildings or fifty, each client and site keeps its own jobs, contacts, and history in one account.
Clients see progress without calling you.
Clients follow their jobs, add comments, and get an email when something changes. Your team spends less time giving updates by phone.
Every feature comes with every plan.
Permissions for your team and your clients, the calendar and map, and a public request link are all included.
Ready for AI agents and robots.
When Workari Orchestration arrives, the jobs and history you keep today carry straight into it.
Pricing
One plan includes every feature.
$79per month
$790per year, two months free
Founding offerThe first 25 organizations to subscribe get 25% off for as long as they stay subscribed: $59.25 per month$592.50 per year.
- Includes 5 team members
- $12 per month for each additional team member
- Clients don't count toward your price, whether you invite them or they use your request link.
3 months free, no card needed.
Every plan includes
- Unlimited clients and locations
- Client invitations and a public request link
- Requests with an approval step
- Scheduling, assignees, and helpers
- Calendar with drag-to-reschedule
- Map of jobs and locations
- Workload by person and by location
- Ten team permissions
- Photos, comments, and replies on every job
- Email and in-app notifications
- Team bulletins
- Job history and an audit log
Questions
Common questions
How do my clients send requests?
Invite your regular clients to sign in and follow their jobs. Anyone else can use your request link without an account.
Can I see my team's schedule?
Yes. The calendar shows every scheduled job by month, week, or day, and you can drag a job to a new time. The Workload page shows each person's open jobs.
Is there a mobile app?
Workari runs in the browser on any phone. You can add it to your home screen, and it opens like an app.
Can I belong to more than one organization?
Yes. Your one account works in every organization you belong to, whatever your role is in each.
Does Workari do invoicing?
No. Workari manages the work, and your accounting software handles billing.
How do I get Workari Orchestration?
It is coming soon. Join the waitlist and we will contact you. Workari itself is available today with a free trial.
What happens when the trial ends?
Add a payment method to keep using Workari. If you don't, your organization is paused until you do, and your jobs and data stay saved.
Start running your jobs in Workari.
Setup takes a few minutes, with no training or sales call.